Accountant

Mount Tamalpais School (MTS) is a co-educational, independent, preparatory day school with up to 240 students in grades K to 8.  MTS is committed to the development of knowledge and goodness within children in an academically inspiring and nurturing environment. An MTS education, vigorous, creative and process-driven, develops children who are well prepared for their future while remaining young at heart. We infuse the academic, artistic, and athletic programs with the values of kindness, integrity, respect, and self-reliance so that all students can fully realize their human potential is to inspire excellence in a nurturing, vibrant educational community based on personal and intellectual integrity.  

Overview of the Position

The Accountant is knowledgeable in all aspects of and supports the Director of Finance in carrying out the responsibilities of the Business Office.  The Accountant reports to directly to the Director of Finance.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

  • General Accounting

    • Maintaining books of account (including but not limited to processing bills, preparing checks, gathering receipts, coding and posting invoices, preparing and recording deposits, journal entries, reconciliations)

    • Reviewing all expense reports for accuracy and proper expense disclosure classification and reporting any variances to the Director of Finance

    • Completing monthly reconciliation for all bank accounts

    • Reviewing outstanding check log and communicating status to Director of Finance

    • Prepares monthly, quarterly and/or annual balance sheet schedules and account analyses.  Research and resolve accounting discrepancies. Prepare adjusting and correcting journal entries as needed

    • Maintains Fixed Asset Ledgers, capitalizing acquisitions, recording depreciation and disposals. Prepares fixed asset reports and posts entries to the general ledger

  • Student Billing and Accounts Receivable

    • Completing all student billing functions (tuition, summer programs, and fees for other services)

    • Assisting Director of Finance with Financial Assistance process as needed

    • Updating revenue and financial assistance accounts monthly

    • Reviewing accounts receivable, updating payment schedules in QB, Excel and FACTS, and following up on past due accounts

    • Liaising with Director of Marketing and Admissions on student enrollment changes

  • Payroll and Benefits Administration

    • Responsible for payroll function.  Includes preparing and processing bi-monthly payroll and updating payroll audit schedules (salaries, taxes and benefits)

  • Coordinating with the Development Office

    • Liaising and reconciling with Development Director on donations, fundraising and grants

    • Assure all donations are recorded according to donor restrictions

  • General

    • Assists in the design and/or implementation of accounting department projects

    • Maintains the confidentiality of sensitive financial and other data

  • Tax Reporting

    • Responsible for collection of W9 forms for all vendors

    • Prepares annual 1099 filing

EDUCATION AND EXPERIENCE:  

  • AA degree, accounting or business administration major, and three years of related experience.

  • Experience in non-profit accounting and knowledge of related FASB requirements preferred. Understanding of accounting theory with ability to research and resolve accounting application.  Knowledge of non-profit reporting and tax filings preferred.

  • Demonstrates personal integrity, friendliness, patience, fairness, openness, non-defensiveness, sensitivity, flexibility and enthusiasm.  Hands-on, efficient, resourceful, hardworking and energetic. Ability to work independently and as a member of a team.

  • Ability to maintain confidential and positive working relationships with administrators, faculty, staff, parents, students, school and community organizations, vendors, and the general public.

  • Experience with Quickbooks and FACTS preferred.

  • Proficient with Microsoft Excel.

CATEGORY:  Full-time; non-exempt position

To Apply

  • Send a cover letter and resume to jdodge@mttam.org.